DTU EXILES RUGBY – ANNUAL GENERAL MEETING 2019
Saturday, February 16th at 18.00, Charlie Scott’s (Skindergade 43, Copenhagen)
AGENDA
1. Election of Chairman viz. § 9
2. Approval of minutes of last AGM - presented by Chairman
3. Reports from the Committee
4. Presentation of the Accounts for the preceding year and budget for the coming year.
5. Establish the number of votes
6. Annual subscriptions
7. Resolutions viz. § 7.2 (see below)
- Subs for 2020 (Simon Mountford)
8. Election of Officers - candidates:
1. President: Currently - Nick Morton
2. Club Captain: Currenty - Jesper Heiselberg.
3. Secretary: Currently - Marc Culot
4. Recruitment secretary: Currently - Alberto Dal Corso - Will not be continuing
5. Social secretary: Currently - Beatrice d'Eufemia - Will not be continuing.
6. Communications secretary: Currently - Becky Jensen
7. DTU Liaison: Currently - (Zorn Cooperider)
8. Treasurer: Currently - Simon Mountford.
9. Head of Men: Currently - Zorn Cooperider
10. Head of Ladies: Currently - Signe Munch
9. Appointment of Auditor
10. Any Other Business
1. Election of Chairman
Club Captain Jesper Heiselberg is unanimously elected chairman
2. Approval of minutes of last AGM - presented by Chairman
Minutes from the 2018 AGM are available on the website and copies are handled out.
No opposition
The minutes are unanimously approved
3. Reports from the Committee
President: Nick Morton could not be present today. He has sent an email: Just want to remind you that, due to a previously arranged appointment, I will NOT be able to attend on Saturday (I did mention this when we were organising the date!).
However, I would be grateful if you, or whoever ends up chairing the meeting, could express my heartfelt thanks to everyone involved with the club for making 2018 one of the most successful years, both on and off the pitch, in Exiles history. In particular, the committee deserve praise. You guys have performed a sometimes thankless task with pride, enthusiasm and professionalism and I'm really happy that the bulk of the committee have agreed to stand again for 2019. I hope you all get re-elected because we're going to need strong leadership to build on everything we've achieved in 2018. It's been a pleasure and privilege to be your President and I'm more than happy to continue for another season. Have a great meeting
Club Captain: Jesper explains that the Club’s 50th Anniversary has demanded a lot of work and thanks to the help of many people, everything went smooth. Congratulations to the work from Beatrice, Becky and Zorn in getting a new sponsor, Bootleggers, to the club
Head of Ladies: Signe describes 2018 as a good season. The Ladies got a new coach, Lele with Luna as captain and Mae as vice-captain. The team is strong
DTU Liaison: Zorn took over from Francois. DTU is happy. The new tool shed should be ready on April 1st. Unfortunately, we cannot store beers inside. It is everyone’s job to help keeping the premises clean.
Head of Men: Zorn says that 2018 went very well and he hopes that it will go as well in 2019.
Club Secretary: According to Marc, the club still has a good relationship with Lyngby municipality. We got a grant from them and they gave the players access to an astro turf during winter training.
Social Secretary: Becky presents the report for Beatrice who moved to the UK. Beatrice received enormous praise for her work with the 50th, AD&D and the sponsorship.
Communication Secretary: 2018 was the year of the 50th Anniversary. It required a lot of coordination. Also working with the website and the FB page. For example, the “exiles abroad” album has proved to be very popular.
Recruitment Secretary: Alberto says that 2018 was a really good year, especially thanks to DTU Intro week. We have a great core of players. The Expats fair helped us to promote the club. Unfortunately, He is stepping down, but he would like to stay involve with social medias and merchandise. Remember that recruitment is essential.
Treasurer: Simonn has been a member of the club for 37 years. With the 50th anniversary and great results, 2018 has been a great year.
4. Presentation of the Accounts for the preceding year and budget for the coming year.
Simon thanks everyone who has paid their subs in 2018 (more than 60.000 dkk). The grant from DTU went to new shirts for the Ladies’ team and the 50th anniversary. In 2019, the club has a new sponsor Bootleggers. A significant revenue under social activities come from selling beers. Becky got a great result from ordering merchandise. Most of the revenue under transport goes to the busses. The different ladies’ teams in Copenhagen share the bus to limit the costs.
Busses were a heavy post in 2018. Ladies got a new kit. The new kit is ordered. The men’s shirts are more expensive because it is reversible. The club spent more than expected on new equipment. Everyone is reminded to respect the club’s equipment. Fees go to DRU and Scandinavian 7’s. Under Administration, are also flowers sent on different occasions on the club’s behalf. Also new locks to the shed and Sophie’s participation on the Danish national team. Under merchandise, the club is happy with Akuma. Under Social Activities, social activities imply to buy beers. Under Dinner and Dance, presents were bought. Some money from the DTU grant was used on the 50th anniversary banner. Philippe suggests to get a washing machine for the shed. The issue will be discussed later.
Under Stock, there are ties, beers and polos.
5. Establish the number of votes
27 members are present with the right to vote
The Accounts are approved unanimously.
The budget for 2019 is approved unanimously after it was agreed to buy new equipment.
6. Annual subscriptions
See below
7. Resolutions viz. § 7.2 (see below)
§ 7.2 Any member desirous of moving a resolution at the AGM shall ensure that such a resolution has been forwarded to the Committee at least 10 days before the meeting. Such resolutions shall appear on the agenda of the AGM under § 8, item 7.
Subs for 2020 by Simon Mountford
Simon proposes to raise the subs from 2020. Raising the subs would mean that members would save money. Half year subscription would be replaced by one annual sub. The new subscription would follow the calendar year. Students would pay 600 dkk. Workers would pay 1.200 dkk. The raise would be given back to the players by suppressing the bus fees
Gert-Jan: Players present for only one year would pay for 2 years instead of one
Zorn: you will get more fun
Philippe: How would it affect the economy of the club?
Simon: The club has a big buffer. Supporters would still have to pay bus fee
Wiebke: How much money would be saved?
Jon: Some players might be hesitant to join without the half year subscription
Becky: If you want to play, you have to pay
Chris: We should try to get more DTU students, especially during the study start.
Jesper reminds that the first month is free
Lele objects that he is concerned after he got injured and is unemployed that the membership would be too expensive
Simon replies that if you add the membership with the bus fees, any player would benefit from the new system
Christine asks what other clubs do. Simon replies that they are all more ecpensive
Cesar would maybe reconsider the investment
Gert: rugby with exiles is still cheap
Alberto explains that the raise is paid off after 3 bus trips.
Sam remarks that we can go back if it does not work
The resolution is adopted by 17 votes against 2
8. Election of Officers - candidates:
1. President: Currently - Nick Morton
Nick is elected unanimously
2. Club Captain: Currently - Jesper Heiselberg
Jesper is elected unanimously
.
3. Secretary: Currently - Marc Culot
Marc is elected unanimously
4. Recruitment secretary: Currently - Alberto Dal Corso - Will not be continuing
Robin Marcille and Chris Voigt are nominated. After they defended their views, Chris decided to step down.
Robin is elected unanimously.
5. Social secretary: Currently - Beatrice d'Eufemia - Will not be continuing.
Jon Murray Vinther is elected unanimously
6. Communications secretary: Currently - Becky Jensen
Becky is elected unanimously
7. DTU Liaison: Currently - (Zorn Cooperider)
René Kofler is elected unanimously
8. Treasurer: Currently - Simon Mountford
Simon is elected unanimously
9. Head of Men: Currently - Zorn Cooperider
Zorn is elected unanimously
10. Head of Ladies: Currently - Signe Munch
Signe is elected unanimously
9. Appointment of Auditor
Riina Kiiski is elected unanimously.
10. Any Other Business
None